Additional instructions for Winter Convocation

Please read these instructions carefully to ensure that your graduation day goes smoothly.


If you are receiving either your undergraduate degree from the College of Liberal Arts & Sciences during the summer or fall terms or your graduate degree from a unit affiliated with LAS, you are invited to attend Winter Convocation. If you do not wish to participate in the winter ceremony, you may participate in the spring ceremonies. The Office of the Chancellor will send information for the May ceremonies to your local address on file in February directing you to go to


Student must register to participate in the ceremony in order to request tickets. Each registered student can request up to four tickets. You may register and request your tickets online.

You will be able to pick up these tickets from 11 a.m. to 2 p.m. Thursday, Dec. 13 in 1002 Lincoln Hall. Extra tickets will also be distributed at that time on a first-come, first-served basis.

If you reside outside of the Champaign-Urbana area, please indicate this in the comment section of the registration form. Your information and tickets will be mailed to you. All guests, regardless of age, need a ticket. Degree candidates do not need tickets.

Ordering your regalia

Regalia is required for you to participate in the ceremony. Rent your cap and gown online at Herff-Jones from Monday, October 1, 2018 through 10:59 p.m. CST on Wednesday, Nov. 21, 2018, to take advantage of early-bird pricing. Payment is due when you place your order online.

Orders will be accepted until 10:59 p.m. CST on Dec. 1, 2018, at the full rental rate. If you'd like to have your regalia shipped to you (U.S. addresses only), you must order by 10:59 p.m. Nov. 21. A shipping fee will apply.

Students who miss the Dec. 1 deadline will need to go to the distribution between 10 a.m. and 3 p.m. Dec. 19 at the Illini Union Bookstore to place an order. There is no guarantee that regalia will be available, but they will do their best to accommodate you. Payment is due when you place the order. Cash is preferred, and credit cards are also accepted. No checks will be accepted. The ceremony tassel (and stole and cap for undergraduates) is yours to keep.

Early-bird pricing:

  • $54 bachelor’s cap, gown, stole, and tassel
  • $61 master’s cap, gown, hood, and tassel
  • $82 doctor’s cap, gown, hood, and tassel

Full rental rate

  • $74 bachelor’s cap, gown, stole, and tassel
  • $81 master’s cap, gown, hood, and tassel
  • $102 doctor’s cap, gown, hood, and tassel

Pick up your regalia on:

  • 10 a.m.-3 p.m. Wednesday, Dec. 19, 2018, Illini Union Bookstore, Author's Corner
  • 10 a.m.-3 p.m. Thursday, Dec. 20, 2018, Illini Union Bookstore, Author's Corner
  • 10 a.m.-3 p.m. Friday, December 21, 2018 Illini Union Bookstore, Author's Corner

Regalia is returned at the Krannert Center for the Performing Arts Studio Theatre immediately following the ceremony.

Graduation announcements

Personalized graduation announcements may be purchased through the Illini Union Bookstore, 809 S. Wright St., Champaign, Herff-Jones, or a print or copy shop of your choice.

Driving directions

Krannert Center for the Performing Arts, Foellinger Great Hall
500 S. Goodwin Ave.
Urbana, IL 61801
(217) 333-6700

Special assistance/seating for guests

If family members or guests require special assistance, please contact Krannert Center's Patron Services at (217) 333-9716 no later than two days before the ceremony for information on parking locations, special seating, and accessible entrances.

Day of the ceremony

Students are asked to report at 9:15 a.m. the day of the ceremony to Level 2 of Krannert Center.

The LAS Winter Convocation will begin with a procession of faculty and graduating students in academic regalia. Your name will be read as you cross the stage to receive your diploma cover. There is a brief address to graduates and guests, and finally, a recession to the lobby. The ceremony is approximately an hour and fifteen minutes in length.


A professional photographer, GradImages®, will take pictures of you as you receive your diploma cover from the dean of the college.

Previous years' photos are available to view and order by visiting Simply enter your last name and use "University of Illinois" as your school name. Then, select your graduation year from the dropdown menu. Once you see your name, click on the link to view your photos. If you need additional help to locate your photos, call GradImages’ customer service department at (800) 261-2576 or email

Obtaining your diploma

Because it is not possible to process grades and prepare degree lists by the day of the convocation, diplomas will be mailed to graduates sometime in mid-February.

Please go into the UI Integrate Self-Service application and enter or update your diploma address, which is the address the university will use for mailing your diploma.

  • If the diploma is returned to the Office of the Registrar, you will be responsible for providing the correct address and paying for any forwarding mail charges, as well as a processing fee.
  • If your diploma is not returned to the Office of the Registrar, you will be responsible for providing the correct address and paying for the cost of the replacement diploma.

Name changes may be made in person at the appropriate office. For additional questions, contact Registration Services.

An email from the Office of the Registrar will be sent to all potential graduates approximately three weeks before convocation asking them to verify their name and address and make corrections if necessary.


If you have any questions, please email