Human resources services

Faculty and Staff

• HireTouch forms – Template and instructions
• Provide guidance on departmental, college and campus policy/procedures for requested position, including job description, search committee composition, job posting, departmental guidelines for salary ranges, visual compliance, etc.
• Submit required College and Campus level forms for review
• Draft offer letters

Students and temporary employees

• Assistance with appointment system
• Draft/send offer letters

Post doc research associates

• Draft offer letters

New employee onboarding

• Submit required Campus level forms (background and misconduct checks)
• I-9 Employment Eligibility Verification forms
• Visa application/processing
• Provide template for onboarding new hire

0% courtesy appointments

• HR Front End (HRFE) transactions
• Employment status updates (i.e. employment visas)
• Submit approved time for each biweekly pay period
• Process pay adjustments for all employee groups
• Off cycle payments, including Service in Excess of 100% (SIE), summer pay, etc.

• Work with unit contact and Illinois Human Resources to determine the appropriate path for the situation, as necessary
• Communicate new collective bargaining language and HR policy/procedure updates
• Communicate policy changes
• Campus reporting compliance, including Ethics, Economic Interest, ANCRA, Title IX, etc.
• Maintain files of any related forms processed

• FMLA (Family Medical Leave Act)
• Vacation & Sick Leave (VSL) - Exempt Civil Service, Academic Professional and Faculty
• Worker’s compensation
• Disability

• Notice of Non-Reappointment (NONR)
• Provide exit checklist to employee
• Complete vacation/sick leave usage
• Exit interviews as requested
• Process HRFE transaction and required payouts