LAS Service Center

Business services within the College of LAS Service Center can help units with accounting, operations, card services, purchasing and payments, security and access, and more.

Our services

While specific services vary by individual needs, the LAS Service Center can assist you with:

Accounting

  • Serve as financial manager for unit accounts
  • Reconcile transaction level activity monthly
  • Process corrections to ensure charges align with accounts appropriately, via journal vouchers, budget transfers, and labor redistributions
  • Provide monthly statements to EO and faculty, either electronically or through My-UI Financials
  • Create and run ad hoc accounting reports
  • Provide account maintenance services, including establishing new accounts and termination of inactive accounts

Operations

Check and cash handling

  • Deposit and reconcile deposits
  • Communicate cash handling policy/process to the department

Gift funds

  • Work with LAS Advancement to establish UIF fund for new gifts
  • Create new banner fund for gifts
  • Deposit checks with UIF
  • Advise department on status of fund balances

Inventory

  • Provide biennial inventory report to client
  • Prepare physical inventory certification letter and obtain all required signatures
  • Approve FABweb transactions

Pinnacle/phone

  • Process phone/fax requests in Pinnacle

Reporting

  • Create and run ad hoc financial reports as needed
  • Complete annual FCIAA review
  • Complete annual fact sheet for self-supporting funds

Card services

P-Card

  • Serve as Department Card Manager (DCM)
  • Process new P-Card requests and modifications and terminate access upon departure or when card is no longer needed
  • Reconcile P-Card transactions
  • Maintain file of original paper documentation per P-Card requirements

T-Card

  • Serve as Department Card Manager (DCM)
  • Process new T-Card requests and modifications and terminate access upon departure or when card is no longer needed
  • Review and approve T-Card expense reports in TEM

Purchasing & payments

Honoraria

  • Review payee information prior to event to confirm if honorarium is allowable per OBFS policies
  • Review and approve TEM transaction

Payment to students

  • Process payment through appropriate system, such as DAWS

Purchasing

  • Advise departments on appropriate purchasing process
  • Review and approve iBuy requisitions
  • Assist unit in creating requisitions for large dollar amounts or complex contracts
  • Work with vendors as needed to update their information with the university, and facilitate the purchasing and payment process

Travel reimbursements

  • Review and approve TEM transactions
  • Add accounting codes to TEM

Security and access

  • Serve as primary Unit Security Contact (USC) for unit
  • Submit requests for access as needed
  • Terminate/transfer employee access upon departure

Other

  • Communicate OBFS policy and procedure updates
  • Establish and communicate appropriate fiscal controls and segregation of duties

Body

Please reference your MOU for your unit's specific services.

Contact us

If you have specific questions about our services, or if you would like to get started, please contact us.

Leisha Beasley, Assistant director of business services, LASSC – Academic units
Primary contact for all business services
(217) 244-5198

Andrew Gabel, Assistant director of business services, LASSC – Admin units
Accounting, contracts, complex purchasing
(217) 300-6546

Mindy Fitzgerald, Account technician II
P-card reconciliation, purchasing assistance
(217) 333-7329