Business services

• Serve as financial manager for unit accounts
• Reconcile transaction level activity monthly
• Process corrections to ensure charges align with accounts appropriately, via journal vouchers, budget transfers, and labor redistributions
• Provide monthly statements to EO and faculty, either electronically or through My-UI Financials
• Create and run ad hoc accounting reports
• Provide account maintenance services, including establishing new accounts and termination of inactive accounts

Check and cash handling

• Deposit and reconcile deposits
• Communicate cash handling policy/process to the department

Gift funds

• Work with LAS Advancement to establish UIF fund for new gifts
• Create new banner fund for gifts
• Deposit checks with UIF
• Advise department on status of fund balances

Inventory

• Provide biennial inventory report to client
• Prepare physical inventory certification letter and obtain all required signatures
• Approve FABweb transactions

Pinnacle/phone

• Process phone/fax requests in Pinnacle

Reporting

• Create and run ad hoc financial reports as needed
• Complete annual FCIAA review
• Complete annual fact sheet for self-supporting funds

P-Card

• Serve as Department Card Manager (DCM)
• Process new P-Card requests and modifications and terminate access upon departure or when card is no longer needed
• Reconcile P-Card transactions
• Maintain file of original paper documentation per P-Card requirements

T-Card

• Serve as Department Card Manager (DCM)
• Process new T-Card requests and modifications and terminate access upon departure or when card is no longer needed
• Review and approve T-Card expense reports in TEM

Honoraria

• Review payee information prior to event to confirm if honorarium is allowable per OBFS policies
• Review and approve TEM transaction

Payment to students

• Process payment through appropriate system, such as DAWS

Purchasing

• Advise departments on appropriate purchasing process
• Review and approve iBuy requisitions
• Assist unit in creating requisitions for large dollar amounts or complex contracts
• Work with vendors as needed to update their information with the university, and facilitate the purchasing and payment process

Travel reimbursements

• Review and approve TEM transactions
• Add accounting codes to TEM

• Serve as primary Unit Security Contact (USC) for unit
• Submit requests for access as needed
• Terminate/transfer employee access upon departure

• Communicate OBFS policy and procedure updates
• Establish and communicate appropriate fiscal controls and segregation of duties