Section II.3



Propposed by the Policy and Development Committee April 27, 1988
Adopted by the Faculty November 10, 1988
Revised by the Faculty November 7, 2002


The University Statutes require periodic evaluation of various administrators including departmental chief executive officers, school directors, and college deans. The relevant sections of the Statutes are Article III, Sections 3.b. and 5.b. concerning the dean and school directors, and Article IV, Section 2.a. and 3.a. concerning chairpersons and heads.

The objectives of the review are to evoke constructive commentary about the administration of the unit; to assess administrative effectiveness in such areas as overall performance, methods and style; to provide the administrator being reviewed with useful information concerning working relationships and expectations within the unit; and to provide useful and trustworthy commentary to the next organizational level. The evaluation is conducted by an ad hoc evaluation committee that submits a report and recommendations to the reviewed administrator's immediate superior as advice concerning the administrator's continuance. The procedures described in the following guidelines are intended to provide the maximum opportunity to procure a satisfactory assessment for the dual purpose of self-improvement and continuance, and to do so in a way that does not impose cumbersome evaluation procedures on units with no problems.

Guidelines for the Evaluation of Administrators
Cyclical Evaluation

  1. Cyclical Evaluation
    1. An evaluation of the administrative work of each officer designated below shall be conducted at least every fifth year of his/her tenure unless the individual has submitted a resignation effective the following year. An evaluation of an executive officer at the departmental level may be conducted earlier than the fifth year of administrative tenure, if faculty within the unit present a request for an early evaluation to the Dean, and if the Dean decides that sufficient reason exists for such an evaluation; for departments within schools, such a request will be transmitted through the school director and will be accompanied by the school director's recommendation. The officers within the College subject to this evaluation process are the following:
      1. At the departmental level—each chair or head of a department; or director of a center, program, or similar unit,
      2. At the school level—the director,
      3. At the college level—the dean.
    2. The evaluation will be conducted by an ad hoc committee selected in the manner outlined below. Visiting faculty members in the unit will take no part in these activities. 
      1. At the departmental level the evaluation committee, normally consisting of 3-5 individuals, will be elected from among and by the voting faculty of the academic unit.

        For units at this level that have none or few of their own budgeted faculty (e.g., museums, centers), the executive committee or advisory committee of the unit will provide the Dean with a list of faculty members who are associated with that unit; in units that do not have an executive or advisory committee the executive officer will provide the Dean with such a list. The Dean will determine who is eligible to vote for evaluation committee members or to be elected as a member, and an evaluation committee, normally of 3-5 individuals, will be elected by and from that group. If an appropriate electorate cannot be identified, the Dean, in consultation with the unit, will appoint an evaluation committee.
      2. At the school level the evaluation committee will consist of one representative from each department within the school, excluding executive officers, elected from among and by the faculty of that unit.
      3. At the college level the evaluation committee will be elected from among and by the Faculty of the College with one representative selected from each electoral grouping within the College. Candidates may be nominated by a petition signed by eight members of the Faculty of the College and addressed to the Secretary of the Faculty who shall conduct the election. If at least two candidates from each electoral group are not produced by the nomination process, the faculty members of the College's Committee on Committees will complete the slate.
      4. Associate or assistant executive officers of a unit shall not be eligible to serve on committees evaluating the performance of the executive officer of that unit.
    3. The chair of the evaluation committee will be selected in accordance with the following procedures. No executive officer of a unit at the departmental, school, or college level will be eligible for this function. The chair will be a voting member of the committee. 
      1. For departmental units, the Dean of the College, in consultation with the Executive Committee of the College, will submit a list of three candidates from outside the unit. From these candidates, the faculty of the unit will elect one as chair of the evaluation committee.
      2. For the schools, the Dean of the College, in consultation with the Executive Committee of the College, will submit a list of three candidates from outside the school. From these candidates, the faculty of the school will elect one as chair of the evaluation committee.
      3. For the College, the chair of the evaluation committee should normally be a faculty member holding the rank of full professor and whose primary appointment is in a different College. The chair is appointed by the Provost.
    4. The committee will collect information, and assure its confidential treatment, from the unit's faculty concerning their assessment of the executive officer's performance. Written commentary will be invited, usually in the form of letters, although at the discretion of the committee a questionnaire can be submitted to all faculty of the unit; an opportunity should also be provided to faculty members who wish to meet with the committee or one of its members to provide oral commentary. Such inquiry should include attention to academic leadership, administrative skill, and general qualities. When appropriate, the committee may extend its data collection to knowledgeable individuals outside the unit under examination. The committee's report should address the administrator's effectiveness and stewardship, should include a recommendation about continuance, and should be submitted in writing to the immediate superior.
    5. At the departmental level the evaluation committee shall invite the assistance of a graduate student representative selected by the evaluation committee from a list of three nominations presented from among and by the graduate students in the unit. The evaluation committee will prepare the charge to the graduate student representative and will determine the form of his or her participation. The student representative's input shall be taken into account by the evaluation committee and shall be summarized in the following report. At the discretion of the evaluation committee, undergraduate opinion may be solicited, although the unit's undergraduate program and the experience of the undergraduates should be considered as they bear on the administrative performance of the executive officer. The advice of non-tenure-track instructors, academic professionals, and staff may be solicited as deemed appropriate by the evaluation committee.
    6. Once the administrative decision concerning continuance has been made, that conclusion and the supporting rationale will be communicated to the unit and its chief executive by the immediate superior.
  2. Annual Reappointment of the Dean of the College

    When the College's elected Executive Committee members convene to provide the Provost with advice on the reappointment of the Dean, they may solicit and consider the views of each departmental chief executive officer, school director, and such others of the constituency within the College as circumstances seem to warrant before submitting their recommendation.
  3. Annual Reappointment of a Chair of a Department or Director of a School

    Before making any recommendation to the Chancellor on the annual reappointment of the Chair of a department, the Dean shall consult the Executive Committee of the department and the Director of any school containing the department. Likewise, before making any recommendation to the Chancellor on the annual reappointment of the Director of a school, the Dean shall consult the Executive Committee of the school.